Academic Program Specialist, Medical Eng (Finance)
Dept Number/Name: 0-2121-000 / Medical Engineering
College Division: Acad Affairs-Coll Engineering
Salary Plan: Staff
Job Code/Title: 2200 / Academic Program Specialist
Hiring Salary/Salary Range: $39,000 - $41,000
Position Number: 00034060
ORGANIZATIONAL SUMMARY:
The College of Engineering serves over 6,000 students and offers undergraduate and graduate degrees. The College of Engineering seeks to profoundly shape and impact lives through the steadfast pursuit of world-class engineering research, education, and innovation. We aspire to be at the forefront of engineering research and education, cultivating knowledgeable, passionate engineers who are dedicated to need-based, solutions-oriented engineering. We share a culture of excellence, characterized by an emphasis on students, research, innovation, partnership, inclusivity, agility, and the future.
POSITION SUMMARY:
The Academic Program Specialist position performs specialized administrative work in support of the Department of Medical Engineering within the College of Engineering. This position supports a broad range of individuals within the department, including faculty, staff, administration, and students. The role involves assisting with the preparation and facilitation of graduate admissions, student tuition waivers, processing course permits, maintaining student files and advising records, conducting graduation checks, and fulfilling other student-related administrative requirements. Additionally, the position will support the department chair and the department's general activities, while interfacing with undergraduate and graduate programs, including some evening commitments. This is a student-facing position that requires in-office presence Monday through Friday, from 8:00 AM to 5:00 PM.
RESPONSIBILITIES:
Supports student administration through processing course permits, tuition waiver, maintaining student files and records, help with graduation checklists, and fulfillment of other student-related administrative requirements. Enters information into BANNER/Service-Service student database system.
Reporting - Inquiries, queries, and standard reports from university systems such as FAST, Self-Service, Javascript, and GEMS. This also includes assisting with accreditation surveys, data aggregation and analysis, and document/report preparation. Assist with the collection of data to complete various reports pertaining to enrollment, registration, and recruitment of students. Organizes information such as student records, transcripts, reports and spreadsheets. Responsible for the annual growth report and annual newsletter.
Communicates with students regarding academic program, prerequisites, course registration, and general inquiry. Notifies students with substandard academic grades and issues. Schedules appointments and prepares student files for advising.
Supports faculty searches by related handling paperwork, downloading applications, organizing CVs, updating search spreadsheets, scheduling search committee meetings, recording meeting minutes, and posting meetings per Florida Sunshine Law. Works with department ASA to schedule campus visits for candidates and organize meetings and seminars with candidates.
Supports department purchasing needs of faculty and front office through procurement card purchasing.
Coordinates orientation for new students and other information sessions.
Performs other administrative duties as assigned in support of the academic mission of the department.
Work with other departments in the college, Registrar's Office, and Graduate school with policy and procedures. Support and be the liaison with other offices for services, programs, tasks, activities, and transactions that are critical to the establishment, appointment and progress of graduate and undergraduate students.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38691
Posting Date: 02/03/2025
Posting End Date: 02/10/2025
How to Claim Veteran's Preference:
This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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