Accounts Payable Rep (Administrative)
Job Summary
Must be located in Illinois for 10% onsite processes.Job Description
Under direct supervision, process various Accounts Payable transactions corresponding to assigned vendor accounts. Prepare and present vendor account reconciliations. Review A/P aging reports.
MAJOR RESPONSIBILITIES:
Ensure vendor statements are reconciled quarterly or by established contractual frequency. Statement reconciliations must be logged, imaged and communicated. The statement spreadsheet must be updated in real time as these numbers are taken into account for accruals booked by Medline's accounting department to account for possible future exposure caused by Divisional/Operational write-offs.
Analyze and research vendor discrepancies (quantity shortage debits, pricing adjustment debits, return debits, etc.) and effectively communicate conclusions with the vendor via Zendesk.
Ensure exception invoices have proper approval from the Delegation of Authority or Exemption Approval matrix.
Prepare monthly portfolio scrubs to illustrate the health of assigned portfolio and present to Team Lead. Review and address to resolve all outstanding issues listed on aging, GR/IR, parked reports, etc. Quarterly goals are measured with monthly portfolio scrubs and are communicated to Supervisor.
Maintain positive relationships with vendors and internal business stakeholders.
Communicate to AP management and/or Division any issue of concern due to payment terms, operation receiving practices, vendor and/or Division performance, etc. Raise awareness regarding issue that may affect late payments, lost discounts and credit holds and provide accurate/conclusive information for customer to reach resolution.
Adhoc tasks and projects that arise.
Education:
High school diploma or equivalent.
Work Experience:
Previous vendor and/or account reconciliation experience (Unvouched Receipts, Goods Receipt vs. Invoice Received reconciliation, open payables discounts aging analysis, vendor open balances, accruals, etc.).
Knowledge / Skills / Abilities:
Ability to work in a fast paced, high volume environment.
PREFERRED JOB REQUIREMENTS
Work Experience:
SAP knowledge.
Familiarity with complete A/P cycle processes.
Disclaimer: All duties and requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This position description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor(s)/manager(s). This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.
Benefits - Medline is committed to offering competitive benefits and a variety of choices to best meet the needs of you and your family. For employees scheduled to work at least 30 hours per week, this includes health and well-being, financial fitness, career development, paid time off and more. Employees scheduled to work less than 30 hours per week can participate in the 401(k) plan, access the Employee Assistance Program (EAP), Employee Resource Groups (ERG) and Medline Service Corps. For a more comprehensive list of our benefits, please click here.
Every day, we're focused on building a more diverse and inclusive company, one that recognizes, values and respects the differences we all bring to the workplace. From doing what's right to delivering business results, together, we're better. Explore our Diversity, Equity and Inclusion page here.
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
