Youth Sports Coordinator - Girls Flag Football (Part-Time) (Creative Design)

The YMCA of Snohomish County provides jobs and careers with a cause. Every day, the Y makes a lasting impression in our communities through youth development, healthy living, and social responsibility. Our unique work environment constantly changes to adapt to the needs of our communities. We are a non-profit, in the people business. This means that we help members meet a fitness or ability goal, see that children thrive in our child care programs, encourage family togetherness, and give youth an opportunity to learn life skills through water safety, sports, and teen programming.
Position Summary: Develop, organize, and implement high-quality YMCA Youth Sports programs for our diverse participants. Working in program ratio as needed, creating a safe, positive, and inclusive atmosphere that promotes participant safety and engagement in accordance with YMCA policies, practices, and procedures.
Job Duties/Responsibilities:

Program Management:

Coordinate and oversee the girls' flag football program, working up to 20 hours per week based on seasonal needs, including scheduling games, managing operations, and serving as referee when required.
Ensure program operates within budget and that program fees are collected.
Assure compliance with state and local regulations as they relate to program areas.
Ensure YMCA program standards are met and safety procedures followed.
Provide for upkeep of assigned program facilities and equipment.
Maintain proper records/department files.
Compile program statistics and monitor and evaluate the effectiveness of and participation in the program.

Staff and Volunteer Management:

Recruit, hire, train, develop, schedule, and direct personnel and volunteers as needed.
Review and evaluate staff performance, develop strategies to motivate staff and achieve goals.
Provide comprehensive orientation, ongoing mentorship, and development resources for program staff and volunteer coaches.
Develop opportunities for new and existing members to engage in the program and supervise their service.

Coaching and Player Development:

Design and lead youth sports camps, clinics, and practice sessions, creating age-appropriate drills and teaching fundamentals.
Create and distribute coaching materials and practice plans to ensure consistent instruction methods program-wide.
Provide coaching and mentorship to participants, focusing on skill development, teamwork, and sportsmanship.
Encourage players to set personal goals and track their progress throughout the season.

Communication and Community Engagement:

Communicate effectively with parents, participants, and other staff members regarding schedules, expectations, and program updates.
Engage with the community to promote the program and encourage participation.
Maintain relationships with parent groups and other organizations and agencies related to assigned programs.
Assist in the marketing and distribution of program information.

Safety and Equipment Management:

Ensure the safety of all participants by maintaining equipment and enforcing safety protocols.
Transport and set up equipment for games and practices; monitor and purchase necessary sporting equipment as budget permits.

Special Events and Fundraising:

Organize special events for participants.
Assist in YMCA fundraising activities and special events.
Assist with Program Committee meetings.

Conflict Resolution:

Address any conflicts or issues that arise among players, coaches, or parents in a timely and respectful manner.
Implement strategies to prevent and manage conflicts, ensuring a positive experience for all participants.

Qualifications:

Minimum age 18.
One year or more experience as a coordinator or supervisor of programs.
Experience in coaching or playing flag football or related sports.
Strong organizational and communication skills.
Basic computer skills/knowledge required.
Fluency in a second language preferred.
CPR, First Aid, and Child Abuse Prevention certifications (or willingness to obtain).
Ability to work evenings and weekends as required.
Passion for working with youth and promoting a positive, inclusive environment.

Y Culture:

Build relationships with a diverse membership base in culturally responsive ways, connect members with one another and to the YMCA.
Exhibit Caring, Honesty, Respect, and Responsibility.
Complete required training and certifications within established guidelines.
Arrive on time ready for shift, clock in/out within timekeeping system.

Embrace Team Leader Core Competencies:

Mission Advancement:

Models and teaches the Y's values.
Ensures a high level of service with a commitment to improving lives.
Provides volunteers with orientation, training, development, and recognition.
Cultivates relationships to support fundraising.

Collaboration:

Champions inclusion activities, strategies, and initiatives.
Builds relationships to create small communities.
Empathetically listens and communicates for understanding when negotiating and dealing with conflict.
Effectively tailors communications to the appropriate audience.
Provides staff with feedback, coaching, guidance, and support.

Operational Effectiveness:

Provides others with frameworks for making decisions.
Conducts prototypes to support the launching of programs and activities.
Develops plans and manages best practices through engagement of team.
Effectively creates and manages budgets.
Holds staff accountable for high-quality results using a formal process to measure progress.

Personal Growth:

Shares new insights.
Facilitates change; models adaptability and an awareness of the impact of change.
Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance.
Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

Physical and Mental Demands:

Physical Demands:

Ability to plan, lead, and participate in a range of activities in indoor/outdoor settings.
Sufficient strength, agility, and mobility to perform essential functions of position and to safely supervise program activities.
While performing the duties of this job, employees are regularly required to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Mental Demands:

While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information, and documents; analyze and solve non-routine and complex problems; may use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with members, staff, volunteers, and others encountered in the course of work, some of whom may be dissatisfied individuals.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Typically interaction with others is busy, constant, and occasionally interruptive. Work may be demanding at times. May require ability to work irregular hours. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job descriptions represent a general outline of job duties, functions, and qualifications. They are not intended to be comprehensive in nature. In addition, jobs evolve over time and therefore their description may not reflect the precise nature of the position at a given point in time.
Requirements:

Coordinate and oversee youth sports programs, working up to 20 hours per week based on seasonal needs, including scheduling games, managing operations, and serving as referee when required.
Recruit, train, and supervise program staff and volunteer coaches, providing comprehensive orientation, ongoing mentorship, and development resources.
Design and lead youth sports camps, clinics, and practice sessions across multiple sports, creating age-appropriate drills and teaching fundamentals.
Create and distribute coaching materials and practice plans to ensure consistent instruction methods program-wide.
Maintain consistent availability for weeknight and weekend events, including games, tournaments, clinics, and staff training sessions.