Civic Center Event Coordinator (Finance)

JOB SUMMARY
The Civic Center/Event Coordinator position serves as the individual who oversees and coordinates the use of the Civic Center and park facilities as well as coordinates the Citys various events This position is responsible for the coordination of all aspects of the Civic Center including rentals, facility maintenance, and day-to-day operations. This position plans, organizes, coordinates, and directs assigned recreational programs and activities which may include park facility rentals, competitive sports, playground and day camp programs, teen programs, special classes, and special events. This position also assists in the planning and implementation of all major events for the City of Kaufman.
ESSENTIAL JOB FUNCTIONS
Serve as the first point of contact to the public for questions regarding the Civic Center and recreation/park rentals.
Oversees the Civic Center and park activities and events, and all daily maintenance and operations.
Oversees, coordinates, and participates in the preparation, scheduling, and use of required facilities for assigned programs and activities. Communicate with scheduled groups/individuals to confirm the use of the facility and identify the needs of the user. Updates emergency and other pertinent information on a regular and as-needed basis.
Manages reservations of the Civic Center and parks including collecting deposit and rental fees, providing information and assistance to users of facilities, and assisting visitors by phone, email, or walk-in.
Maintains records for the civic center and other responsibilities; maintains and files reports for management staff; and prepares statistical reports, as required.
Maintain the schedule and rentals of the Civic Center and park facilities.
Responsible for planning and coordinating City events and promotions to bring visitors to the community, including contacting and securing vendors and sponsorships, delegating tasks to respective departments, and obtaining volunteers to assist at events.
Coordinate quality festivals and events in the community to increase tourism, create powerful and memorable branding, bond people together, encourage positive media coverage, enhance economic impact, and add to the quality of lives for Kaufman residents.
Promote Kaufman and its attractions and hotels as a tourist destination, a place to bring your business, and a unique shopping opportunity.
Maintain relationships with Kaufman businesses, hotels, and attractions.
Partner with businesses, hotels, and attractions to put seats in seats and heads in beds.
Supports the relationship between the City of Kaufman and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.
Further knowledge and education regularly through workshops, research, and seminars, and share best practices, and local marketing ideas and tactics with the team.
Participates in the preparation and administration of assigned budget; submits budget recommendations; and monitors expenditures.
Follows City policies, procedures, and safety guidelines.
Other duties as assigned.

EDUCATION/TRAINING/EXPERIENCE

High school diploma or GED required; Associate degree, or higher, preferred.
Experience with basic office equipment operations.
Knowledge of basic mathematics (particularly with calculating fees, calculating dimensions, and handling money).
Excellent organizational skills and ability to work in a deadline-driven environment to provide quality and timely customer service to the public.
Municipal Government experience preferred.

LANGUAGE SKILLS
Proficiency in the English language, including reading, writing, speaking, and understanding; basic rules of writing, grammar, spelling, and punctuation.
Any level of English/Spanish bilingual proficiency and ability to translate a plus.

WORKING CONDITIONS
Work is performed in a standard office environment.
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

The City of Kaufman, Texas is an Equal Opportunity Employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.