Early Learning Development Event Specialist (Project Management)
As an Early Learning Development Event Specialist at CECPD, you'll play a crucial role in overseeing the planning, coordination, and execution of all major conferences and events. Your responsibilities will include managing timelines, budgets, and deliverables, as well as handling vendor relationships, contract negotiations, and ensuring compliance. You'll also oversee venue selection, coordinate logistics (including transportation, accommodation, and catering), maintain client communication, manage guest interactions, and conduct post-event evaluations. Your strategic focus will help maintain the high standards expected by our attendees. If you're passionate about early childhood education and have a knack for strategic event planning, consider joining our dedicated team at CECPD. Your contributions will be vital in enhancing learning experiences for children across Oklahoma.
Duties:
- Plans, coordinates, and manages events and conferences and assists in their successful implementation.
- Ensures compliance with purchasing policies and procedures.
- Coordinates logistics for each event, arranging lodging, supplies, equipment, and catering. Manages various social outlets for the purposes of arranging, advertising, and facilitating conference events.
- Negotiates contracts and liaises with contractors, vendors, and others.
- Promotes events and conferences, providing information via web and printed materials.
- Works with Parking and administers parking codes for events/departments for pay stations.
- Gathers data and information for documentation and present future improvements and needs to better serve clients.
- Develops programming for events.
- Performs various duties as needed to successfully fulfill the function of the position
Required Education: Bachelor's degree, AND:
- 18 months in events/conference management, program administration, or a related experience.
Equivalency Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 66 months of related experience.
Skills:
- Able to communicate well and build rapport quickly with students, faculty, and staff
- Highly organized and able to handle multiple projects and deadlines
- Strong initiative to solve problems
- Able to effectively evaluate projects; programs and produce comprehensive reports
- Able to read and interpret policy as well as State and Federal regulations
- Detail oriented for accuracy of data and information
- Proficient in Microsoft Office
Certifications:
- Valid Driver's License for event management
Advertised Physical Requirements:
- Ability to engage in repetitive motions.
- Ability to lift and carry.
- Frequent exposure to pressure caused by deadlines and busy periods.
- May require travel.
- Requires contact with other departments and university officials.
Departmental Preferences:
- None
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
