Vetting Specialist (Administrative)
Deployed Services serves as a dedicated strategic partner to the government and other clients. We provide professional services that help transform lives, from direct care to specialized facilities and logistical support. To meet our clients' needs, Deployed Services operates 24 hours/365 days and requires the flexibility to work additional hours, nights, weekends, and holidays.
The Vetting Specialist performs a variety of general, administrative, and organizational tasks to help the Senior Vetting Manager complete program milestones.
Essential Functions:
- Provide administrative and clerical support, including organizing, electronic filing, and emailing
- Review and compile onboarding for background investigation submissions
- Assist with background investigation questionnaires
- Perform data entry, including maintaining and updating records, spreadsheets, and documents
- Create, organize, and maintain electronic files
- Manage workflow to ensure that deadlines are met and work is completed correctly and timely
- Continuously monitor spreadsheets and background investigation submissions/results
- Prepare and modify documents, including emails, reports, and protocols
- Correspond with colleagues and candidates via phone, email, and text as appropriate
- Other duties as assigned
Knowledge and Skills:
- Proficient in Office 360, One Drive, SharePoint, and Microsoft Office: Word, Excel, PowerPoint, Outlook, Teams
- Comfortable working in a fast-paced environment
- Excellent communication skills
- Ability to prioritize tasks to keep projects on time
- Strong problem-solving skills
- Ability to work independently and within a team
- Exceptional attention to detail, time management, and organization skills
- Must be able to speak, read, and write in English and Spanish
- Ability to work flexible hours. We operate 24/7/365
Education and Experience:
- High school diploma (or GED) required; Associate degree is preferred
- Two plus years of administrative support experience is required
- Bilingual in English and Spanish is required
- Must be authorized to work in the U.S.
- Must pass a motor vehicle record check, as well as an employer and government background check (e-QIP or eAPP), after accepting a conditional offer of employment
AAP/EEO Statement
Deployed Services, LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.
This policy applies to all terms of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.
Pay: Up to $23.07 hourly
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
See job description