Purchasing Supervisor (Finance)

Position: Purchasing and Inventory Supervisor

Location: Indianapolis, IN

Minimum Starting Pay: $65k base salary

THE MOST TRUSTED IN CELEBRATING STUDENT MILESTONES - HERFF JONES

Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Herff Jones' products include class rings and jewelry, caps and gowns, yearbooks, diplomas, frames, announcements, and Greek accessories as well as motivation and recognition programs.

Since 1920, our team has worked alongside students, faculty, and staff on campuses nationwide to help build a stronger community and celebrate student milestones. Our continued success relies on hiring extraordinary talent, with a passion for making a difference and eagerness to roll up the sleeves, to help us write the story of our next 100 years.

HERFF JONES, Purchasing and Inventory Supervisor - Indianapolis, IN

YOUR OPPORTUNITY:

The Herff Jones Fine Paper team is looking for a Purchasing and Inventory Supervisor to join our team in Indianapolis, IN.

HERE'S HOW YOU'LL MAKE AN IMPACT:

Responsible for monitoring and for supporting an un-interrupted flow of goods and services through cooperation with Production and Warehouse/Shipping Teams. Assisting the Purchasing Manager with monitoring workflow from initiation to completion for both purchased orders and deliveries. Assist with accurately tracking and reporting key functional metrics and anticipate unfavorable events through data analysis to prepare control strategies. A strong focus on detail orientation, a strong sense of urgency, and a balance of priorities will be key to operating successfully in the role. This role will require maintaining high levels of accuracy in day-to-day operations and provide exceptional service to both our internal and external partners. We are looking for a creative and dedicated individual who will fit with our collaborative culture.

WHAT WE WANT YOU TO ACCOMPLISH:

First 30 Days and on:

• Learn order flow and processes within department.
• Understand how material and supplies are tracked and reported.
• Monitor timely ordering and delivery of needed goods and services.
• Accurately track and report key functional metrics to Purchasing Manager.

First 60 Days:

• Develop a working knowledge of all product lines and all organizational policies and procedures.
• Working knowledge of all related software, spreadsheets and programs used by the Purchasing Team.

First 90 days:

• Encourage and ensure team performance in communication, time management, and accuracy by assisting Purchasing Manager in establishing and enforcing organization standards and driving team accountability.
• Monitor workflow from initiation to completion for both purchased orders and deliveries
• Resolves personnel opportunities by analyzing data; investigating issues; identifying solutions; recommending action.
• Identifying areas of improvement.

First 120 Days:

• Actively participate in process improvement activities with Purchasing Manager by analyzing operating practices, record-keeping systems, forms of control, and any budgetary or personnel requirements.
• Assist Purchasing Manager with predicting trends and alterations in the negotiating ability of suppliers and clients.

WHAT YOU'LL BE DOING ON A DAILY BASIS:

• Monitor data to determine the need for, and timely placement of purchase orders for production materials and services at agreed to cost.
• Review open purchase orders and follow up with suppliers to ensure on time delivery, pricing accuracy and communicate expedite needs as they arise.
• Maintain regular purchasing data and communication for such data. Create and maintain spreadsheets as needed for data collection.
• Work with purchasing manager and staff to discuss defective or unacceptable goods or services and determine corrective action.
• Overseas Outsourcing coordination.
• Assist with determining optimal stock/inventory levels and requirements.
• Collaborate with Warehouse staff to align inventory levels.
• Other tasks and projects as assigned.

WHAT YOU'LL BRING TO THE TABLE:

• Bachelor's Degree preferred.
• 1-2 years of prior supervisory experience in Supply Chain preferred.
• Demonstrated strong leadership skills.
• Proven success to effectively communicate (listening, writing and verbal) across all levels of an organization.
• Intermediate to Advanced skills with Microsoft Office and learning new systems/technology with understanding some work is processed manually
• Outstanding decision-making skills and ability to work well with numbers.
• Experience in collecting and analyzing data.
• Well organized and detail oriented.
• A strong sense of urgency and desire to exceed customer expectations.
• Ability to maintain a positive attitude in a fast-paced environment

PHYSICAL ACTIVITIES:

Daily activity includes, but is not limited to:

• Lifting, carrying, sitting, grasping, reaching, standing, kneeling, walking, bending, twisting.
• Reading, communication, simple math.
• Be able to regularly lift/move up to 50lbs.
• Sit at a computer for extended periods of time.
• Noise level in the work environment is usually moderate.

JOIN THE BEST TEAM ON THE FIELD IN SPORT, SPIRIT & ACHIEVEMENT

About Herff Jones:

Indianapolis-based Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Herff Jones' products include class rings and jewelry, caps and gowns, diplomas and announcements as well as motivation and recognition programs. Focused on building long-term relationships through a nationwide network of over 1,400 employees and sales partners, the professionals at Herff Jones have been helping elevate the student experience throughout the lifelong journey of education for more than 100 years. For more information about Herff Jones, please visit www.herffjones.com .

Herff Jones, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, gender identity, color, religion, sexual orientation, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Herff Jones strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity.

Any employment agency, person or entity that submits a résumé into this career site or to a hiring manager does so with the understanding that the applicant's résumé will become the property of Herff Jones. Herff Jones will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Other details

• Job Family JF_Supply Chain
• Job Function Purchasing
• Pay Type Salary