Unit Secretary (Administrative)
Job Summary:
- As a Unit Secretary, you will a crucial role in providing clerical support to the department's staff, managers, physicians, and patients. This position involves managing various administrative tasks such as data entry in Meditech, handling filing systems, and operating telephones and call lights. The Unit Secretary ensures smooth operations within the department by adhering to the hospital's established guidelines and procedures.
Education:
- High School Graduate or equivalent
Licenses and Certifications:
- Must successfully complete and maintain LA County Fire Card certification at the time of hire or within the first 30 days of employment
Experience:
- Previous experience in an office setting, including typing, filing, and managing records.
Skills:
- Proficiency in clerical functions with an emphasis on accuracy and timeliness in all tasks.
- Exceptional customer service skills and the ability to communicate effectively with patients, staff, and physicians.
- Capability to coordinate multiple tasks, manage time efficiently, and solve problems effectively.
Responsibilities:
- Manage the nursing station and perform clerical and reception duties as required.
- Organize and maintain patient charts, record vital patient information such as temperature, pulse, and respiration rates.
- Ensure accurate maintenance of daily census records and other relevant documents, transferring medical notes to appropriate forms as necessary.
- Handle clerical tasks associated with patient admissions, transfers, and discharges.
- Provide support and information to visitors, patients, medical and nursing staff, and other departments.
- Respond to patient call lights and incoming telephone calls efficiently.
General Responsibilities:
- Prepares communication mediums, including phones and translating services, to be ready for use by staff.
- Maintains excellent interpersonal skills with other hospital departments for smooth information flow and knowledge of system changes.
- Maintains inventory of unit supplies adhering to budget guidelines.
- Assumes an active role in the unit by participating in staff meetings.
- Attends mandatory in-services and other professional education opportunities to enhance skills.
Salary Range: $23.00 to $32.28 per hour
