Payroll and Business Coordinator (Administrative)
Job Title: Payroll and Business Coordinator
Location: NMA
Reports To: Director of Operations
Employment Type: Full-Time
Compensation: $45,000-$55,000
Job Summary
NMA is seeking a detail-oriented and dependable Payroll and Business Coordinator to manage payroll, financial transactions, and key business operations that support the schools financial health and operational excellence. This position ensures timely and accurate payroll processing, supports HR data management, and assists with financial tracking and reporting in partnership with school and external finance teams.
Key Responsibilities
Payroll Management
Process biweekly or semi-monthly payroll accurately and on time, including salaries, hourly wages, stipends, and overtime.
Maintain payroll records, deductions, and benefits in compliance with state and federal regulations.
Reconcile payroll discrepancies and respond to payroll-related inquiries from staff.
Coordinate with HR and Director of Operations to ensure accurate employee records and compensation updates.
Financial and Business Operations
Assist with accounts payable and receivable, including coding and submitting invoices for payment.
Track and organize receipts, credit card usage, and reimbursements.
Support monthly financial reconciliations, audits, and reporting requirements.
Maintain accurate records and filing systems for financial and operational documents.
HR & Benefits Support
Assist with employee onboarding paperwork related to payroll and benefits.
Track employee leave balances, PTO, FMLA, and related payroll impacts.
Liaise with benefits providers and support open enrollment processes.
Compliance and Reporting
Maintain compliance with payroll tax filings, W-2s, 1099s, and other required reporting.
Help with data entry for state reporting (e.g., MARSS) as needed.
Support internal and external audits with necessary documentation and reporting.
General Administrative Support
Provide general support to the Director of Operations on business-related tasks.
Assist in maintaining vendor relationships, contracts, and insurance records.
Serve as a reliable and responsive point of contact for payroll and finance-related questions from staff.
Qualifications
Required
Associates degree in accounting, business, or a related field (Bachelors preferred).
2+ years of experience in payroll and financial operations.
Proficiency with payroll systems (e.g., KPAY) and spreadsheet tools like Excel/Google Sheets.
High attention to detail and commitment to confidentiality.
Strong organizational and communication skills.
Preferred
Experience in a school, nonprofit, or public-sector setting.
Familiarity with state and federal labor and payroll regulations.
Experience working with student information systems and HRIS platforms.
Bilingual or multilingual abilities.
