Department Administrator (Finance)
Dept Number/Name: 0-6145-000 / Pathology and Cell Biology
College Division: USFHealth-College of Medicine
Salary Plan: Administrative
Job Code/Title: 9328 / Department Administrator
Hiring Salary/Salary Range: Commensurate with Experience
Position Number: 00059101
ORGANIZATIONAL SUMMARY:
USF Health's mission is to envision and implement the future of health. It is the partnership of the University of South Florida Morsani College of Medicine, the College of Nursing, the College of Public Health, the College of Pharmacy, the School of Biomedical Sciences and the School of Physical Therapy and Rehabilitation Sciences; and the USF Physician's Group. USF is a global research university ranked 34th in federal research expenditures for public universities. For information regarding the USF Health, please visit our website at http://health.usf.edu/index.html.
POSITION SUMMARY:
The Department Administrator directs all administrative and operational activities for the academic department, fulfilling the educational, research, healthcare, and quality missions of the USF Health Morsani College of Medicine. The position provides administrative oversight and management of educational programs, general operations, budget development, fiscal and administrative compliance, supervision of staff, recruitment, purchasing, space allocation and utilization, search coordination, and diversity. The position serves as a strategic partner to the Chair, Vice Chair's, and any associated Division Directors, as well as other senior leadership and staff in the planning and implementation of policies, programs, and initiatives that support the primary mission areas of the department. The position is directly responsible for ensuring that administrative and operational activities comply with Department, university, Practice Plan and educational policies and procedures. The position is responsible for the training and development of all direct reports and providing guidance/direction and resources to other department staff.
RESPONSIBILITIES:
Management and Oversight: Directs all administrative activities for both the Department, ensuring compliance with state and university rules and regulations. Accountable for department fiscal matters, including budget development, budget monitoring and financial reporting, purchasing decisions and processes, accounts payable processing, foundation support, clinic productivity, and revenue cycle operation activities at the department level. Prepares and presents budget for assigned divisions and monitors compliance of each cost center within the approved budget, to include lab services.
Recruiting: Maintains department compliance with faculty recruitment efforts including screening and reviewing applicant information, scheduling and participating in interviews and facilitating search committee meetings. Develops faculty proformas that align with practice benchmarks for recruitment committee review. Personnel management of department staff in partnership with Central Human Resources, including recruitment, selection, training, development, evaluation, counseling, disciplinary action(s) and termination, compliance, and reporting. Assesses shortfalls in staffing and leads strategic efforts for coverage; fosters working relationships among groups.
Strategy: Participates in department's strategic planning process by developing annual and long-term goals that align with the mission of the department, implements the strategies and action plans of each sub-area, advises on actions to achieve success, and monitor's progress. Participates in other key department projects as part of the unit's Executive Management Committee. Serves on Department Administrator Committee meetings.
Academic Administration: Assists the Department Chair with coordinating and managing the tenure and promotion process with the Department. Responsible for ensuring that semester effort reports are completed and authorized in a timely fashion using the University of South Florida's on-line faculty effort report system(s). Responsible for ensuring that annual faculty evaluations are completed, distributed, and returned to the Department Chair. Supervise and provide support for departmental student and graduate medical education programs.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and three years of professional business experience; OR a Master's degree and one year of professional business experience. Appropriate experience clinical operations or the department's specialty may substitute on a year for year basis for the required degree.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.
PREFERRED:
MBA Preferred.
SPECIAL SKILLS/TRAINING:
Demonstrates knowledge of USF Health's organizational components, the mission(s) of each relevant organizational unit, and the principal programs in the organization. Understands and appropriately applies procedures, requirements, regulations, and policies; maintains credibility with others on specialty matters; and uses appropriate procedures, or systems in the operational and/or staff environment as the position requires.
Makes well-reasoned and timely decisions based on careful, objective review and informed analysis of available considerations and factors. Supports decisions or recommendations with accurate information or reasoning. Demonstrates personal integrity, responsibility, and accountability.
Ability to organize and plan work, identify existing and potential problems; notes, understands and includes the critical elements of problem situations; demonstrates awareness that new and/or additional information sources are required; notes interrelationships among elements; identifies possible causes of the problems; recognizes the need to shift to an alternative course of action including innovative or creative approaches, accurately assesses the impact upon others of role performance; and supports and promotes organizational decisions, policies, programs, and initiatives.
USF Health
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38520
Posting Date: 01/09/2025
Posting End Date: 01/23/2025
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview:
USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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