Shipping & Receiving Clerk (Administrative)
Yanfeng Automotive Interiors (YFAI) is the global leader in automotive interiors. YFAI is redefining how people relax, work and play in their vehicle interiors today and decades from now. Headquartered in Shanghai, the company has 114 manufacturing plants and technical centers in 20 countries and more than 33,000 employees globally. They design, develop and manufacture interior components for all automakers. Established in 2015, Yanfeng Automotive Interiors is a joint venture between Yanfeng Automotive Trim Systems Co., Ltd, a wholly owned subsidiary of Huayu Automotive Systems Co., Ltd. (HASCO), the component group of SAIC Motor Corporation Limited (SAIC Motor), and Adient, the global leader in automotive seating. For more information, please visit www.YFAI.com.
Supervisory Capacity: No Supervisory Responsibilities
- Prepare necessary paperwork to accompany outbound shipments and perform the required computer transactions to ensure that inventory is properly received and located.
- Print load sheets for full truckloads. Assign load numbers to all outbound shipments. Document information about loads and store shipping records in an appropriate location according to the corporate record retention guidelines.
- Evaluate and select optimized shipping solution for each request; prepares shipment / labels; track and trace shipment to point of delivery and engage in problem resolution. Communicate to requestor shipment status and where problem resolution support is required.
- Support complex ad hoc (non-standard) shipments. These shipments involve expensive, one-of-a-kind tooling/equipment/packaging/parts/raw material that support engineering and critical launch needs using various freight modes (ocean, international air, parcel, specialized flatbeds, hazmat and YFAI consolidation network).
- Liaise with logistics procurement, logistics operations and customs compliance for unusual / complex shipments that involve specialized equipment / handling and customs regulations. This involves all international shipments, third party to third party shipments and shipments into countries where YFAI has no legal presence.
- Unload all incoming materials, suppliers and packaging, as necessary.
- Inspect all incoming freight and documentation for accuracy and acceptability.
- Generate NCMR for nonconforming material from suppliers and notify quality department.
- Store all materials, supplies and packaging in proper locations.
- Coordinate inbound and outbound freight pickups/deliveries with freight companies.
- Pull outbound product and stage no less than 30 minutes prior to shipment.
- Must have basic knowledge of all policies and Quality systems involved in Shipping & Receiving, especially the Quality Policy.
- Communicate any product shortage potentials to Customer Service and Operations prior to missed shipments.
- Ensure plant safety and housekeeping standards are maintained.
- Follow the safety rules, report safety problems and all injuries, regardless of severity.
- Quality System: Understand, apply and meet all function-related Quality requirements.
- Environmental, Health & Safety (EHS): Understand, apply and meet all function-related EHS requirements.
- Product Safety: Understand, apply and meet all function-related Product Safety requirements.
- Compliance: Understand, apply and meet all function-related Compliance requirements
- Information Security: Understand, apply and meet all function-related IT / Information Security and confidentiality of YFAI information requirements.
- Must comply with all company policies and procedures.
- Employee must have the ability to work additional hours and / or overtime as needed or assigned to complete job duties on time.
- Ability to multitask, interact politely and professionally with customers, suppliers and vendors, and work cooperatively with employees at all levels.
- Ability to maintain predictable and regular attendance, arrive to designated location on time, or be at assigned location ready to work for assignment (plant, corporate office, or remote).
High School Graduate or Equivalent
1 -3 Years of Experience as Shipping/Receiving Clerk
Less Than 1 Years of Experience within the automotive industry
- Demonstrated work experience with computer software programs such as Microsoft Outlook, Internet, Word, Excel, and office databases.
- Must be able to be moderately proficient with the use of a keyboard and/or PC. Moderate typing skills and basic math skills required.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
- Ability to calculate figures and amounts such as discounts, percentages, and volume.
- Ability to solve practical problems and deal with a variety of situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, or schedule form.
- Valid driver's license and passing grade on Power Industrial Truck test.
- Prefer candidate with some college coursework.
- Prefer candidate with experience in a manufacturing environment.
Stationary Position (Sitting or Standing): Constantly
Movement (Walking): Frequently
Carry Weight (Lifting up to 25 lbs): Occasionally
Communication (Seeing/Talking/Hearing): Frequently
Use Hands/Fingers (Operate computer, printer, phone): Constantly
Required: English (Fluency with Reading, Writing, Speaking)
Preferred: None
Personal protective equipment is required
Work is indoor in a warehouse setting that may not be temperature controlled.
Must be able to match the pace of work to the speed of equipment
Often exposed to distracting sounds and noisy conditions
Works closely with others, perhaps within a foot of another person
