Staff Assistant (Finance)
Dept Number/Name: 0-1201-000 / College Arts and Sciences
College Division: Acad Affairs-Coll of ArtsandSci
Salary Plan: Staff
Job Code/Title: 2201 / Staff Assistant
Hiring Salary/Salary Range: $36,000
Position Number: 00057159
ORGANIZATIONAL SUMMARY:
The Office of Undergraduate Studies functions as the main hub for thousands of undergraduate students pursuing an undergraduate degrees. All aspects of tracking and monitoring student progress as well as coordination of all advising efforts are housed in this unit. There are 16 full-time employees who serve as administrators, advisors, degree certifiers, course evaluators, and assistants; and five student workers.
POSITION SUMMARY:
The Staff Assistant of the Office of Undergraduate Studies performs a wide range of support duties including coverage for front desk, ordering of office supplies, handling professional delivery services, managing calendar appointments, handling office assignments/departmental key orders, general IT support, training & supervising FWS Students in the department, and assisting Academic Regulations Committee (ARC) with student petitions.
RESPONSIBILITIES:
Advising Office administration:
Oversee main lobby reception by answering high volume of phone calls and emails.
Greet and direct faculty, staff, students and external guests.
Assist students in completing various academic forms; provide information on University/College rules, policies and procedures, schedule appointments.
Coordinate front desk coverage for both the SCA and BEH Advising Offices.
Supervise Federal Work Study Students (FWS).
Track time sheets for hourly employees and train FWS to serve as receptionists and clerical staff.
Support the Academic Regulations Committee (ARC):
Electronically assigning petitions to committee members.
Support students who are submitting petitions and help them gather necessary documents to support petitions.
Make decisions regarding urgent late add registration petitions.
Facilities and IT infrastructure:
Compile property forms and inventory list for assigned computer equipment of all CAS Advisors.
Collect computing equipment when advisors leave position.
Complete annual building/space report for BEH office. Plan and arrange space for advising events.
Act as the primary liaison facilitating communication between the academic department and Business & Finance Support Services (BFSS). Track and order office supplies and equipment for all CAS advisors.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with two or more years of experience in an office or administrative support position. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis. Testing may be required to assess competency on word processing software.
PREFERRED:
Experience in Higher Education.
Experience with office equipment
Experience with Microsoft Office and Teams; Archivum, Banner & DegreeWorks
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38739
Posting Date: 02/11/2025
Posting End Date: 02/25/2025
How to Claim Veteran's Preference:
This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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